CIVICUS Programme Assistant – Local Leadership Labs Project Close-Out (Remote) CIVICUS, the global civil society alliance, is inviting applications for a Programme Assistant to support the close-out of its Local Leadership Labs (LLL) initiative. This short-term, fully remote role offers an excellent opportunity for professionals interested in project management, civil society, and international development. The position is scheduled from April 1 to June 30, 2026, providing hands-on experience in project closure, knowledge management, and collaboration with diverse global teams. About CIVICUS and the Local Leadership Labs Initiative CIVICUS works to strengthen civil society worldwide and support the development of inclusive, effective civic spaces. The Local Leadership Labs initiative has been a key component of CIVICUS’ efforts to empower local leaders and strengthen grassroots capacity. As the initiative reaches its conclusion, CIVICUS seeks a dedicated Programme Assistant to ensure the project’s successful close-out. The role will focus on finalizing project activities, managing documentation, supporting partner organizations, and consolidating learnings to preserve institutional knowledge. Role Overview The Programme Assistant will work under the supervision of the Advisor for Strategic Initiatives and in close coordination with the Project Coordinator for the LLL initiative. The primary objective is to assist in implementing the project close-out plan, which includes administrative, technical, and knowledge management tasks. The Programme Assistant will liaise with local partners and stakeholders to ensure that subgrant and project obligations are completed, while also maintaining compliance with both internal organizational standards and funder requirements. The position emphasizes collaboration across CIVICUS’ clusters and teams, reflecting the organization’s horizontal operational model. This cross-functional environment allows the Programme Assistant to gain exposure to multiple aspects of international project management and civil society engagement. Key Responsibilities Project Close-Out Implementation (40%) A significant portion of the Programme Assistant’s responsibilities will involve supporting the implementation of the project close-out plan. Key tasks include: Providing technical and logistical support for scheduling, organizing, and documenting virtual meetings. Assisting in managing consultant contracts, ensuring compliance with CIVICUS procedures. Supporting the planning and execution of final project events and activities. Organizing and maintaining documentation, reports, and resources to meet funder and organizational requirements. Contributing to the drafting of final reports and consolidating programmatic insights for institutional knowledge retention. Administrative Support (40%) Administrative responsibilities will focus on ensuring accurate and complete project closure, including: Ensuring that all project documentation is properly filed and up to date. Supporting local partners in meeting subgrant closure requirements, including document filing and coordination with finance and operations teams for final payments. Assisting with final financial reconciliations and ensuring all close-out activities are aligned with organizational protocols. Communication Support (10%) The Programme Assistant will assist in disseminating relevant information both internally within the CIVICUS Secretariat and externally to stakeholders. This includes helping to communicate project outcomes and learnings to partners and broader audiences. Additional Duties (10%) The post-holder may be required to perform other tasks within the scope of the role as needed. All responsibilities will be performed in accordance with CIVICUS values, including respect, integrity, and collaboration. Candidate Profile Essential Qualifications and Skills The ideal candidate will have a degree in a relevant field or equivalent work experience, along with at least one year of experience in project support or administration. Strong English language skills are required. Candidates should have familiarity with civil society, human rights, and global development issues, as well as the ability to work effectively in remote, multicultural environments. Additional essential skills include: Proficiency in IT tools, including Microsoft Office, Google Docs, SharePoint, and collaborative platforms such as Miro. Strong organizational and time management abilities, including the capacity to manage multiple deadlines and tasks simultaneously. Effective communication and knowledge management skills, with attention to detail and accuracy. Desirable Experience While not mandatory, CIVICUS encourages applications from candidates with practical experience working with civil society organizations or grassroots groups, particularly in the Global South. Experience in project close-out processes, grants administration, and financial reconciliation is highly valued. Contract and Compensation The Programme Assistant position is a fixed-term, short-term contract lasting three months, from April 1 to June 30, 2026. The annualized salary for the role is USD 20,820.20, excluding additional benefits. The position is fully remote, allowing the candidate to work from any location, and reports directly to the Advisor: Strategic Initiatives. Application Process Applications for the Programme Assistant role must be submitted by March 25, 2026, at 11:59 PM SAST. Due to the short-term nature of the role, applications are reviewed on a rolling basis, and the vacancy may close early if a suitable candidate is identified. CIVICUS encourages early submission to maximize consideration. Shortlisted candidates will be contacted within three weeks of application submission. Why This Opportunity Matters This Programme Assistant role provides a rare opportunity to gain hands-on experience in international project management and civil society engagement. By supporting the closure of the Local Leadership Labs initiative, the candidate will contribute to preserving institutional knowledge, strengthening accountability, and facilitating organizational learning. The role offers exposure to cross-functional collaboration, interaction with local and international stakeholders, and insight into the operational processes of a global NGO. Professionals passionate about civil society, global development, and efficient project management will find this role highly rewarding. Despite its limited duration, the Programme Assistant position offers meaningful responsibility and visibility within a global organization, providing a platform for career growth in project coordination, international development, and nonprofit administration. Interested candidates are encouraged to apply promptly to be part of a dynamic team supporting the successful completion of CIVICUS’ Local Leadership Labs initiative. APPLY HERE For more opportunities such as these please follow us on Facebook, Instagram, WhatsApp, Twitter, LinkedIn and WPChannel Disclaimer: Global South Opportunities (GSO) is not the organization that is offering this position. For any inquiries, please contact the official organization directly. Please do not send your applications & CVs to GSO, as we are unable to process them. Due to the high volume of emails, we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.