HR & Admin Officer at MedGlobal Closing Date: December 2, 2025Location: HQ – Remote | Reports to: HR Coordinator About MedGlobal MedGlobal is an international humanitarian non-profit organization dedicated to delivering essential medical and health education services to vulnerable communities across the globe. Its mission centers on supporting refugees, displaced individuals, and populations affected by crises and under-resourced environments. Composed of a diverse network of medical and public health professionals, MedGlobal strives to provide equitable access to healthcare while strengthening local health systems and promoting long-term resilience. Position Overview The HR & Admin Officer serves as a key member of MedGlobal’s Human Resources team, ensuring the seamless operation of HR functions for headquarters staff. Reporting directly to the HR Coordinator and working closely with the HR Manager, this position provides vital administrative and operational support that upholds the organization’s HR standards and practices. This role demands a combination of strong organizational ability, attention to detail, and a comprehensive understanding of HR procedures. The HR & Admin Officer will be responsible for maintaining accurate employee records, facilitating onboarding processes, assisting with recruitment, and ensuring compliance with both organizational policies and labor regulations. Operating in a remote capacity, the officer will be instrumental in creating an efficient and transparent HR environment that supports MedGlobal’s mission-driven workforce. Key Responsibilities Employee Records Management: Maintain comprehensive, accurate, and confidential personnel files for all HQ staff, ensuring compliance with documentation standards. Contract Administration: Prepare, update, and archive employment contracts, amendments, and related documents in coordination with the HR Coordinator. HR Process Support: Assist in payroll administration, document verification, and the implementation of HR systems and policies. Onboarding and Integration: Prepare induction materials, collect required documentation, and facilitate a smooth onboarding experience for new hires. Compliance Monitoring: Track staff adherence to HR requirements and internal policies, ensuring that all documentation is complete and current. Reporting and Analytics: Generate HR reports, maintain trackers and dashboards, and provide analytical insights to inform HR decisions. Administrative Support: Organize HR meetings, training sessions, and staff engagement activities, ensuring effective logistical arrangements. Recruitment Assistance: Support job postings, application screening, interview scheduling, and reference checks when required. Policy Adherence: Uphold compliance with MedGlobal’s HR policies and international labor standards. Confidentiality: Maintain the highest level of discretion and integrity in handling employee data and HR files. Additional Duties: Perform other HR-related tasks as directed by the HR Manager. Qualifications and Skills Bachelor’s degree in Human Resources, Business Administration, or a related field. Three to five years of progressive experience in HR operations, administration, or personnel management. Strong understanding of HR processes, documentation, and compliance standards. Experience supporting recruitment functions, including job advertising, screening, and shortlisting, is desirable. Excellent written and verbal communication skills in both English and Arabic. Exceptional organizational skills and meticulous attention to detail. Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with HR information systems. Proven ability to work independently and manage responsibilities in a remote setting. Prior experience working with NGOs or INGOs is required. Employment Details Job Type: Full-time Compensation: $1,300 – $1,800 per month (based on experience) Work Location: Remote Benefits include: Flexible work schedule Health insurance allowance Paid time off Standard 8-hour workday Code of Conduct MedGlobal upholds a strict Code of Conduct rooted in fairness, honesty, integrity, and respect. Every member of the organization—employees, volunteers, interns, consultants, and contractors—is expected to embody these principles in both professional and interpersonal interactions. The Code emphasizes: Treating all individuals with dignity and equality, regardless of gender, race, ethnicity, religion, age, disability, or sexual orientation. Acting with transparency, trust, and professionalism in all activities. Creating positive experiences for all individuals served by MedGlobal, internally and externally. Child Protection Policy MedGlobal maintains a zero-tolerance approach toward child abuse and exploitation. The organization recognizes its duty to ensure the safety and well-being of children affected by its programs and operations. It is committed to promoting a child-safe environment across all levels of its work, with strict measures in place to prevent, identify, and respond to any potential harm. Anti-Discrimination, Abuse, and Harassment Policy MedGlobal is an equal opportunity employer that prohibits discrimination, harassment, or abuse of any form. The organization’s policies strictly forbid any behavior based on race, gender, religion, nationality, disability, or other protected status that undermines the dignity or rights of others. All employees and affiliated personnel are required to foster a workplace environment built on respect, inclusivity, and accountability. No form of physical, sexual, verbal, or psychological misconduct will be tolerated within or outside the organization’s operations. How to Apply Interested candidates are encouraged to apply by submitting a detailed CV and cover letter before December 2, 2025. Applicants should demonstrate relevant experience, alignment with MedGlobal’s humanitarian mission, and a commitment to ethical and inclusive HR practices. APPLY MedGlobal’s success is driven by people who believe in compassion, professionalism, and global solidarity. The HR & Admin Officer plays a pivotal role in supporting this mission—ensuring that every employee, partner, and beneficiary experiences the same level of care and integrity that defines the organization’s work worldwide. For more opportunities such as these please follow us on Facebook, Instagram , WhatsApp, Twitter, LinkedIn and Telegram Disclaimer: Global South Opportunities (GSO) is not the hiring organization. For any inquiries, please contact the official organization directly. Please do not send your applications to GSO, as we are unable to process them. Due to the high volume of emails, we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.